Digital Preservation and Archiving

The Jurnal Ilmu Peternakan dan Veteriner Tropis (JIPVET) recognizes the importance of maintaining the accessibility, integrity, and continuity of published scholarly research. Digital preservation is an essential component of responsible journal publishing and the long-term reliability of the scholarly record.

JIPVET uses Open Journal Systems (OJS) to manage and disseminate scholarly publications. The journal recognizes that maintaining access through its publishing platform must be supported by suitable operational backups and arrangements for preserving published content independently of the primary journal website.

This policy establishes the journal's approach to digital archiving, operational continuity, independent preservation arrangements, metadata integrity, and access to published articles in the event of technical disruption or discontinuation of journal operations.

1. Purpose and Scope

The purpose of this policy is to establish the responsibilities and procedures necessary to support the retention, identification, accessibility, and integrity of JIPVET's published scholarly content.

The policy applies to the published scholarly record, including:

• Published research and review articles.
• Journal volumes, issues, and their contents.
• Published article files and supplementary materials.
• Article titles, abstracts, authorship information, references, and bibliographic metadata.
• Digital Object Identifiers (DOIs) and related publication identifiers, where assigned.
• Published corrections, retractions, expressions of concern, and other editorial notices.

Confidential reviewer reports, unpublished manuscripts, private author information, and internal editorial records are governed by separate access and confidentiality requirements. They are not automatically included in public preservation arrangements.

2. Operational Backup, Digital Archiving, and Long-Term Preservation

JIPVET distinguishes three related but different aspects of digital continuity.

Operational backup concerns the recovery of the journal's publishing system following technical failures, accidental deletion, corruption, or loss of operational data.

Digital archiving concerns the organized retention and accessibility of published articles, issues, metadata, and related publication records.

Long-term digital preservation concerns maintaining scholarly content independently of its primary publishing platform so that access can be sustained when the original website or publisher is no longer available.

Operational backups and independent preservation services serve different purposes. Participation in a preservation network does not replace the need for backups capable of restoring the OJS publishing environment.

3. Operational Backup and Recovery

JIPVET's operational continuity arrangements should provide for the protection and recovery of the information required to maintain its publishing platform.

The operational backup plan should cover, as applicable:

• The OJS database containing article, issue, editorial, and publication records.
• Published article files, supplementary materials, and associated digital assets.
• OJS configuration files and journal-specific settings required for system recovery.
• Installed plugins, customizations, and other components required to restore essential publishing functions.
• Information necessary to maintain article identifiers and publication links.

Authorized technical personnel should maintain a documented backup procedure identifying the frequency of backups, storage locations, access permissions, retention arrangements, and recovery responsibilities.

Backup copies should be stored with appropriate safeguards against unauthorized access, accidental loss, malware, and simultaneous failure of the primary system.

Backup integrity and restoration procedures should be verified periodically to determine whether the required information can be recovered.

The technical implementation and frequency of backups must reflect the actual hosting infrastructure and the responsibilities assigned by the publisher.

4. Public Digital Archives

JIPVET maintains a publicly accessible archive of its published journal issues through its official OJS website.

The journal's online archive allows readers to locate published issues and access the articles associated with them.

The official archive is available at:

JIPVET Published Issue Archive

Public archive records should preserve sufficient bibliographic information to identify the publication, including article title, author information, publication year, volume, issue, and persistent identifiers where available.

The availability of historical articles may depend on the condition and completeness of records transferred from earlier publishing platforms.

The journal should address missing files, broken publication links, and incomplete archive metadata when such problems are identified.

The online issue archive is an access mechanism and does not, by itself, constitute independent long-term digital preservation.

5. Independent Long-Term Digital Preservation

JIPVET recognizes the need to maintain published scholarly content independently of the primary journal website.

The journal's preservation planning includes identifying a suitable external preservation mechanism, establishing the necessary technical and administrative arrangements, and verifying that eligible published content has been successfully deposited.

An appropriate external preservation arrangement should support the retention of journal content beyond the operational life of the primary publishing platform.

Available preservation services for scholarly journals may include the Public Knowledge Project Preservation Network (PKP PN), LOCKSS-based services, CLOCKSS, Portico, or other suitable independent archival arrangements.

Reference to these services does not indicate that JIPVET currently participates in all or any particular service.

JIPVET will identify an external preservation service as operational only after its participation and preservation status have been appropriately verified.

The existence of a preservation plugin, an OJS configuration option, or a publisher manifest does not, on its own, demonstrate that journal content has been successfully preserved in an external archive.

6. PKP Preservation Network and Verification Requirements

The Public Knowledge Project Preservation Network (PKP PN) is a preservation service designed for eligible journals using Open Journal Systems.

PKP PN uses distributed preservation technology to support the retention of published scholarly content beyond the lifetime of the original publishing platform.

Participation is subject to the service's eligibility requirements, applicable preservation agreement, successful configuration, and acceptance of journal content into the preservation network.

If JIPVET adopts PKP PN, the authorized OJS administrator should verify:

1. Compatibility of the installed PKP PN plugin with the journal's OJS version.
2. The journal's eligibility for the preservation service.
3. Acceptance of the applicable preservation agreement.
4. Successful configuration of the preservation plugin.
5. Processing and deposit status of published issues.
6. Confirmation that the relevant content has reached the preservation network.
7. The status of subsequent deposits, errors, and necessary corrective actions.

The preservation administrator should retain sufficient evidence to demonstrate the operational status of the service and the coverage of deposited content.

If an alternative preservation service is implemented, equivalent confirmation of successful preservation should be maintained.

Information about PKP PN is available from the Public Knowledge Project:

PKP Preservation Network

7. Preservation Coverage and Content Integrity

The journal's preservation arrangements should cover the published content and essential metadata necessary to identify, interpret, and retrieve scholarly publications.

Preservation planning should consider the completeness of article files, issue records, publication dates, persistent identifiers, and associated supplementary materials.

Published corrections, retractions, and expressions of concern must remain identifiable and linked to the publications concerned.

Where publication files are replaced or updated for legitimate editorial reasons, the nature of the change should be documented.

Substantive alterations to published scientific content must not be made silently or in ways that conceal the publication history.

Preservation arrangements should distinguish the original published record from subsequent editorial updates where the applicable technical infrastructure permits.

8. Metadata, Persistent Identifiers, and Publication Continuity

Accurate bibliographic metadata supports the long-term discovery and identification of scholarly publications.

JIPVET seeks to maintain consistency between information displayed on its website and metadata registered with applicable publication-identification services.

Relevant metadata include article titles, author names, journal title, volume and issue, publication dates, references, licensing information, and DOI records where applicable.

When the journal's website address or publication infrastructure changes, the publisher should take appropriate steps to preserve article links and update persistent identifier records where necessary.

DOI registration and indexing improve identification and discovery, but neither service alone constitutes a complete independent preservation arrangement for article files.

Journal migration and changes to publishing software should include verification of article files, issue organization, metadata, and publication links.

9. Continuity of Access and Journal Discontinuation

JIPVET recognizes that digital preservation planning must account for circumstances in which its primary publishing platform becomes unavailable.

Temporary interruptions may include hosting failures, technical maintenance, security incidents, or software migration.

The operational response to such events should prioritize the protection of journal records and the restoration of access from verified backups.

Long-term preservation arrangements serve a different purpose: retaining published content when the journal or publisher can no longer maintain the original website.

If journal operations are permanently discontinued, the publisher should coordinate the retention and availability of published scholarly content through the preservation arrangements then in place.

The availability of preserved material is subject to the access conditions and release procedures of the relevant archival service.

Where a preservation service operates as a restricted or dark archive, preserved materials may become publicly available only under the service's specified release conditions.

10. Publisher and Administrative Responsibilities

The Faculty of Animal Science, Universitas Papua, as the publishing institution of JIPVET, is responsible for supporting the governance and continuity of the journal's publication infrastructure.

Operational responsibility should be assigned to authorized personnel according to the journal's institutional and technical arrangements.

The relevant responsibilities include:

• Maintaining documented operational backup and recovery procedures.
• Monitoring the integrity and availability of published article files.
• Preserving accurate publication metadata.
• Reviewing appropriate independent preservation arrangements.
• Verifying the status of external preservation deposits where applicable.
• Addressing technical failures affecting access to published content.
• Updating public information when preservation arrangements change.

The Editor-in-Chief and authorized journal management should coordinate with technical administrators on matters affecting publication continuity and the integrity of the scholarly record.

Administrative arrangements must respect the confidentiality of unpublished manuscripts, reviewer records, and restricted research information.

11. Monitoring and Policy Review

JIPVET should periodically review its digital preservation arrangements to ensure that the published scholarly record remains adequately protected.

Reviews should consider the status of operational backups, recovery procedures, publication accessibility, preservation service participation, and deposited content.

Public statements concerning preservation services must reflect the actual verified status of those arrangements.

If a service has not been activated or preservation deposits have not been confirmed, the journal should not represent the service as providing active preservation.

The journal should revise this policy when there are substantive changes to its hosting environment, technical procedures, or preservation arrangements.