Generative AI Use and Disclosure Policy

The Jurnal Ilmu Peternakan dan Veteriner Tropis (JIPVET) recognizes that generative artificial intelligence (AI) and AI-assisted technologies may support certain aspects of scholarly communication. Their use, however, must not compromise research integrity, scientific accountability, originality, or the confidentiality of unpublished work.

This policy establishes requirements for the responsible use and disclosure of generative AI by authors, reviewers, editors, and editorial staff involved in JIPVET's publication process.

JIPVET permits limited AI assistance for language-related and other non-substantive tasks. Scientific reasoning, research findings, interpretation, and publication decisions must remain under accountable human control.

1. Scope and Definitions

This policy applies to all manuscript types submitted to JIPVET and to the use of generative AI during manuscript preparation, submission, peer review, editorial assessment, and publication.

Generative AI refers to computational systems capable of producing text, images, code, or other content in response to user instructions or input materials.

Examples include large language models, generative image systems, and similar AI-assisted applications. The policy applies according to the function of a tool rather than its commercial name.

Conventional statistical software, bioinformatics methods, machine-learning algorithms, and other computational research techniques are not automatically subject to the same restrictions as generative AI used for manuscript writing. Their scientific use must nevertheless be accurately described and validated under the journal's research reporting requirements.

2. General Principles and Authorship

Generative AI systems cannot be listed as authors or co-authors of manuscripts submitted to JIPVET.

Authorship requires responsibility for intellectual contributions, approval of the final manuscript, and accountability for the accuracy and integrity of published work. AI systems cannot fulfill these responsibilities.

The use of AI does not transfer responsibility from human authors to the technology provider or the software itself.

The following principles apply:

• Human authors retain full responsibility for the manuscript's scientific content.
• AI-generated suggestions must be critically reviewed and verified.
• Research data, findings, and conclusions must be based on genuine and traceable scientific evidence.
• Sources must be checked directly rather than accepted solely from AI-generated references.
• Relevant AI assistance must be disclosed transparently.
• Confidential research materials and personal data must be appropriately protected.

3. Permitted Uses of Generative AI by Authors

Authors may use generative AI tools for limited assistance that does not replace their intellectual contribution to the research or manuscript.

Permitted uses include:

• Language editing. Correction of grammar, spelling, punctuation, and sentence clarity without altering scientific meaning.
• Translation assistance. Translation of author-prepared text between languages, followed by verification of terminology and scientific accuracy.
• Minor language refinement. Rephrasing for readability when the underlying arguments, results, and interpretations remain those of the authors.
• Conceptual illustrations. Preparation of simple schematic diagrams or conceptual flowcharts that do not represent experimental observations or measured results.
• Routine presentation assistance. Assistance with non-substantive organization or formatting that does not create or modify scientific evidence.

Authors must verify the accuracy of AI-assisted text and ensure that terminology, technical details, numerical values, and references remain consistent with their original scientific work.

Permitted assistance must not be used to conceal plagiarism, fabricate sources, or create an appearance of research that was not performed.

4. Prohibited and Restricted Uses

JIPVET does not permit generative AI to replace the intellectual responsibilities of researchers or to create misleading scientific content.

Prohibited practices include:

• Fabricating research data, observations, experimental outcomes, or statistical results.
• Altering authentic data or research findings to produce unsupported conclusions.
• Generating substantial sections of a manuscript in a manner that replaces the authors' scientific reasoning or independent contribution.
• Presenting AI-generated analyses or statistical inferences as verified findings without independent validation.
• Submitting invented or unverified citations, references, quotations, or literature summaries.
• Generating synthetic images that falsely represent actual experiments, clinical findings, or animal observations.
• Using AI-assisted paraphrasing to conceal plagiarism or inappropriate text recycling.
• Submitting misleading AI-generated content without appropriate disclosure.

AI tools must not be used to substitute for required experiments, measurements, statistical analysis, or scientific verification.

Authors remain responsible for ensuring that all claims can be supported by genuine evidence and appropriate research documentation.

5. Disclosure of Generative AI Use

Authors must disclose the use of generative AI tools in preparing submitted manuscripts, including permitted language editing and related assistance.

The declaration should appear in a separate section entitled "Declaration of Generative AI Use" before the References section.

The declaration should identify:

• The name of the AI tool or service used.
• The tool version or model, when known and relevant.
• The specific purpose for which the tool was used.
• The manuscript components or tasks affected by the assistance.
• Confirmation that the authors reviewed and verified the resulting content.

When AI-assisted software is used as a substantive part of a research method, authors must describe the relevant procedures in Materials and Methods, in addition to making an appropriate AI-use declaration where applicable.

Authors who did not use generative AI may include a statement indicating that no such tools were used in manuscript preparation.

AI-use disclosure must be accurate and must not misrepresent the extent or nature of the assistance.

6. AI-Assisted Research Methods and Computational Analysis

JIPVET recognizes that artificial intelligence may itself be a subject or method of legitimate research in animal and veterinary science.

Examples may include image classification, disease prediction, automated animal monitoring, genomic analysis, and other computational applications.

When AI or machine-learning methods form part of the study, authors must report the methods sufficiently to permit scientific assessment.

Relevant information may include:

• The type of model or computational method used.
• The source and characteristics of the research data.
• Relevant software, model versions, and configurations.
• Training, validation, and testing procedures, where applicable.
• Measures to assess model performance, uncertainty, and potential bias.
• The procedures used to verify analytical outputs.

Research use of AI must not be confused with generating fictitious results through a general-purpose chatbot.

All computational results must be supported by verifiable analytical procedures and the actual study data.

7. AI-Generated Images, Figures, and Graphical Content

JIPVET distinguishes conceptual illustrations from images representing scientific observations or research data.

AI-assisted conceptual diagrams and schematic illustrations may be used when they are scientifically accurate, appropriately labeled, and clearly disclosed.

Such illustrations must not be presented as experimental evidence or observational findings.

Authors must not:

• Submit AI-generated micrographs as genuine histological observations.
• Present synthetic radiographs, ultrasound images, or diagnostic images as authentic clinical findings.
• Generate animal photographs that falsely represent research subjects or experimental conditions.
• Create graphs or statistical visualizations from invented data.
• Use generative image editing to add, remove, or alter research features in ways that misrepresent evidence.

Graphs, charts, and figures reporting research results must be derived from authentic data and validated analytical outputs.

Permitted AI-assisted conceptual illustrations should include an appropriate disclosure in the figure caption or AI-use declaration.

8. Responsibilities of Authors

Authors retain full responsibility for all submitted content, including content prepared with AI assistance.

Authors are expected to:

• Verify the accuracy of AI-assisted text.
• Check references against authentic scholarly sources.
• Ensure that numerical values and statistical interpretations are correct.
• Examine AI-generated statements for unsupported claims or misleading conclusions.
• Protect confidential research data and personal information.
• Disclose AI assistance accurately and completely.
• Ensure that the manuscript complies with JIPVET's authorship, research ethics, and publication integrity requirements.

Authors should not upload confidential personal data, restricted research records, or protected information to external AI services without appropriate authorization and safeguards.

Responsibility for scientific accuracy and publication ethics remains with the human authors, regardless of the tools used.

9. Use of Generative AI by Peer Reviewers

Reviewers must maintain the confidentiality of manuscripts and the independence of their scientific assessments.

AI assistance may be used to improve the language and clarity of reviewer reports, provided that no confidential manuscript information is disclosed to an unauthorized system.

Reviewers must not:

• Upload manuscripts, substantial manuscript excerpts, unpublished data, or confidential figures to public generative AI services.
• Delegate evaluation of scientific validity, originality, or methodological quality to an AI system.
• Submit AI-generated reviewer comments without independent scientific assessment.
• Disclose confidential reviewer identities or editorial communications.

Reviewers should disclose any AI assistance used in preparing their reports to the handling editor.

Reviewers remain responsible for the accuracy, fairness, confidentiality, and scientific justification of their evaluations.

10. Use of Generative AI by Editors and Editorial Staff

Editors and editorial staff may use AI-assisted tools for limited administrative or language-related support that does not compromise manuscript confidentiality.

Permitted assistance may include routine language editing of non-confidential editorial communications and standard administrative materials.

Editors and editorial staff must not:

• Upload complete manuscripts or confidential manuscript content to public AI systems where confidentiality cannot be assured.
• Delegate decisions on manuscript acceptance, revision, or rejection to generative AI.
• Rely on AI-generated assessments as substitutes for independent scientific or ethical evaluation.
• Disclose reviewer reports, personal information, or privileged editorial correspondence without appropriate authorization.

Any authorized AI-assisted editorial workflow must protect manuscript data, respect applicable privacy requirements, and retain accountable human oversight.

Editors remain responsible for all editorial decisions. AI-generated suggestions do not constitute independent peer review.

11. Screening and Suspected Misuse of Generative AI

JIPVET may examine manuscripts for indications of fabricated content, unreliable references, inappropriate image manipulation, undisclosed AI use, or other concerns affecting research integrity.

Editors may use available screening tools as aids to editorial assessment. However, automated indicators of AI-generated text must not be treated as conclusive proof of misconduct.

When a concern is identified, the editorial office may:

• Request clarification about AI assistance used in the manuscript.
• Ask authors to identify the tools and purposes of relevant AI use.
• Request supporting research records or analytical documentation.
• Examine the accuracy of references, data, figures, and scientific interpretations.
• Seek independent scientific advice when necessary.

The absence of an AI-use declaration does not, by itself, establish fabrication or plagiarism. The nature and significance of any omission must be assessed in context.

Authors should receive an appropriate opportunity to explain substantive concerns before an adverse misconduct-related finding is reached.

12. Editorial Actions, Accountability, and Policy Review

When AI-related non-compliance is identified, editorial action depends on the seriousness of the concern and its implications for scientific integrity.

Possible actions include:

• Requesting clarification or correction of an incomplete AI declaration.
• Requiring revision of inaccurate or unsupported content.
• Pausing manuscript processing while serious concerns are examined.
• Rejecting a manuscript when serious ethical non-compliance is established.
• Considering correction, expression of concern, or retraction when problems are discovered after publication.
• Referring substantiated serious concerns to a relevant research institution when appropriate.

Any additional measures relating to severe or repeated misconduct must follow the journal's applicable procedures and principles of fair assessment.

This policy should be reviewed periodically as generative AI systems, scholarly publishing practices, and relevant ethical guidance evolve.